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Covid Notice

PHG has resumed in-Person Meetings. We will follow the MAC guidelines. Vaccinations and masking are encouraged but not required. Please take common sense health precautions to protect yourself & avoid exposing others if you feel unwell. Thanks & stay safe!

PHG Meeting Info

NOTICE: Meetings will be held both in-person and on Zoom until further notice. Zoom links are provided in the PHG Calendar where Zoom participation is available.

PHG meets on the second Thursday of every month during September - June at the Multnomah Art Center.

Morning Meetings 10am - noon, 9:30am social
Evening Meetings 7pm - 9pm, 6:30 social

Meetings are free and open to the public. Meetings generally follow the same agenda:
* Welcome new members and guests
* Show and Share
* Brief Announcements
* Short Social Time
* Program Presentation

Multnomah Arts Center
7688 Southwest Capitol Highway,
Portland, OR 97219-2489
Phone: (503) 823-2787

PHG Board Meeting 10-24-19

Agenda
PHG Board Meeting
7 PM, October 24, 2019
Room 4, Multnomah Arts Center

  1. Call to Order 7:06 PM
    1. Roll Call: Dan, Robin, Lynne, Sylvia, Janis, Sue, Maggie, Linda, Barbara, Amy, Laura
    2. Determination of Quorum
    3. Any changes to the agenda
  2. Minutes from previous board meeting approved.
  3. Correspondence—none
  4. Old Business
    1. Gallery show: Our proposal to the Multnomah Arts Center was not accepted. Check other venues? Hillsdale Library, Hillsboro Brookwood Library. Laura will check to see if OCAC connections have any ideas.
    2. Website and newsletter advertising agreements: Include on newsletter as well as the website? Annual or monthly agreements? It’s extra work to check every month. July 1-June30, along with fiscal year, or calendar year? Decision: $10/month, first year prorated, and after that they will know the dates for an annual agreement (July 1-June 30). They will be in both the newsletter and website and have one link to sponsors on the newsletter, that goes to the sponsor part on the website.
      Related: impromptu  membership discussion—discussion about changing to calendar year vs. remaining July 1-June 30. Float from month to month seems like a lot of extra work. Need to return to having a concerted effort for reminders
    3. Gathering of the Guilds (GOTG) Agreement: It has been decided to form an LLC to be responsible for organizing/putting on this event. It will be voted on in two weeks by all six guilds involved. Expenses will be allocated proportionally between guilds. The goal would be to begin and end the year with very little money; money would be collected to cover expenses/refund surplus to guilds. We would set our booth rental fees to cover our portion of expenses. We currently have a budget for the Spring Sale. The Spring Sale has its own separate budget. Janis moves for PHG to join this organization and accept its bylaws; seconded by Sue. Motion approved.
  5. New Business
    1. Instructor per diem for workshops: Proposal: $100/day hotel, for food $45 per day, lunch will be provided, submit receipts for reimbursement. Not providing car, guild will arrange transportation. The Guild will book and pay for hotel (VRBO).
    2. Fall Sale: Pretty much full for vendors; there will be demonstrations this year. Amy asked—how much to rent the grids for the sale? There are clips, you need your own zip ties. $1 per grid per sale. They will need to be added to the rental agreement. Room 7 for Weftovers. Dan is running it. Add Weftovers to the website.
    3. Member survey: Amy would like to send out a survey—just a few questions about website, aiming to reduce workload. SurveyMonkey—double check the number of people & number of questions the free version allows. Printed roster—“would you be willing to pay $X to get a printed roster.” Give out at meetings, then mail remaining ones. Survey of interests, workshop ideas, DVDs/books.
    4. WeGO report: Sue. Last weekend was the fall meeting, in Astoria. Scholarships have increased $350$500. Portland is one of the alternates to win a scholarship. Every other year, WeGO sponsors an Oregon teacher to do workshops across the state. Peg Silloway was chosen. We will have to notify them soon if any of the dates will work for PHG. It’s time to start thinking about guild booths for the WeGO conference; details are on the WeGO website. Portland will take 2021 to host the next WeGO. WeGO recently adopted the IRS mileage .58 to cover travel. Upon review, it was decided to switch to $100 per person. Oregon Guild memberships are starting to explode.  Many young people are starting to join, and many of them want to do more than just weaving. The State Fair is going to add a dyeing category.  ANWG will be offering grants again. Possibly it is a thing we will consider applying for.
    5. Theme of the year: Maggie. “Do something different.” Take all our history and try something different: a new class, a new structure, a new guild project. ANWEG 2021 Guild booth—Janis. The idea can be tied with do something different; we still have the 10 mannequins from the previous project. Perhaps new people to clothe them and make an environment. A storefront? Portland Airport? Even on a table at the June meeting. Dan proposed—Maggie’s theme for this year, then display mannequins at meeting to kick off ideas for 2021. Robin—design game. Maggie proposed doing the design game in December for prizes in June
  6. Director Reports (time permitting)
  7. Next meeting—set dates for November and December: December was going to be a film screening, but the auditorium is booked. Do we do something else? Dan said we will need to double check reservations; Rm 7 for the morning, but unsure about the evening. Proceed with screening, or do mini workshops and design game? Dan proposed moving the screening to an auditorium. Design game for December, and will coordinate rescheduling of the screening. 
    Board meeting November/December—cancel. If any business needs to be conducted, we can do it by e-mail, or set up meeting as needed. Next board meeting: January.
  8. Adjourn  8:45
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