PHB Board Meeting 09-27-18

Agenda
PHG Board Meeting
7 PM, September 27, 2018
Room 4, Multnomah Art Center

1. Call to Order: The meeting was called to order at 19:05 at the Multnomah Arts Center
   1. Roll Call: Amy Belgan, Ladella Williams, Sylvia Emard, Pat Zimmerman, Robin Korybski, Janis Johnson, Barbara McGaa, Sue Walsh, Dan Steves, Debbie Ellis
   2. Determination of Quorum
   3. Any changes to the agenda
2. Minutes from previous board meeting: Questions regarding last months minutes put approval on hold until clarification with Meghan. Dan was able to correct time for new member tea. Invitations were sent out with time stated as 1pm to 3pm.
3. Correspondence:
   1. A letter was received from life member Barbara Prier along with her membership renewal.
   2. Information from the HGA was received.
   3. Email Fraud: Pat Zimmerman’s email was hacked resulting in an email exchange with “Dan Steves” requesting an immediate payment for $4000+ to be sent to an address. During the email exchange, Pat tried to get Dan to tell her which budget line it should go under. When she didn’t receive an intelligent response, she called Dan who had no idea what she was talking about. Persistance does(n’t) pay.
4. Old Business
   1. OFFF: Ladella stated that not many PHG members answered her call for entries for the guild exhibit at OFFF. The celebrated craft this year was felting. She would like to get more members involved. Next year’s celebrated craft is spinning. Robin questioned why we needed to focus on the celebrated craft when other guilds showed their primary craft in the exhibits.
      OFFF has expressed to Ladella their interest in having PHG sponsor prize money for the winning weaving fiber entry. The guild did not fund it this year as it was not put into the budget and received an oral request at the end of the budget cycle. There would be two awards, best handwoven and judges choice. Each award would be $25 for a total of $50. Ladella will ask OFFF to submit a formal request to the guild for next year.
   2. Banner Project: Debbie Ellis gave an update on the banner project. The last venue was at the Maker’s Faire at OMSI earlier this month. 172 people participated. After weaving 32 yards of banners with an initial estimate of 9 yards, the looms are empty. Debbie plans to warp one loom and take it to a senior residential facility in Milwaukie. If warp remains, she will bring loom to fall sale. Habitat for Humanity has expressed interest in a couple of banners for homes. Debbie will submit information to ANWG as part of the grant and hopes to write an article that will be published in Handwoven.
      The discusssion moved onto how to engage those who participated in the banner project. There were over 500 participants. Approximately 90% expressed interest in following up. Ideas included a weekend class, one day class, half day introduction and reserving some spaces in the April workshop for non-members that participated. There was also a brief discussion of the cost of some venues and possible free options. Janis suggested some general rigid heddle events and then offering participants a list of rigid heddle instructors. Janis will help Debbie organize a e-mailing list using Mail Chimp and a survey on Survey Monkey. A request for volunteer teachers will be put in the newsletter.
   3. New Member Tea: Dan sent out 40 invitations to new members who have joined since the last new member tea. The tea is scheduled from 1-3 on October 14 at Dan’s home. Board members attending will bring snacks. Sylvia will also place information in newsletter.
   4. Fall Sale Update: Janis provided an update. Judilee has placed a call for participants in the newsletter and is receiving applications. The digital and physical postcards are done. Janis, Judilee and Judy Stewart had a meeting regarding advertising and the budget. 
      Ladella shared information from the Bead Society. This will be the last year for their fall sale at Montgomery Park. Next year, 2019, they will be having it at a hotel in the Lloyd District. They expressed interest in having PHG join them at the new venue. Parking was discussed as well as satisfaction with the MAC venue.
5. New Business
   1. Approval of Maggie Patterson as Dir. of Education: Maggie Patterson is to become the new Director of Education. Although she was unable to attend the meeting, Dan shared some ideas she had about scheduling programs and workshops. Dan will follow up. 
      Amy motioned to approve the appointment; Janis seconded. Motion passed.
      Sue relayed information from the Aurora Spinning Guild. They are interested in doing a joint workshop and program. Specifically, there is a mother/daughter pair who do spinning and Navajo weaving.
   2. PHG Membership Form and acknowledgement: Barbara expressed dissatisfaction with the current form. She will work on a new form. Amy will help her with the form/survey online. It was agreed that acknowledgements did not need to be mailed out and that email would be sufficient. Ladella will provide Barbara with PHG business cards.
   3. 2018 – 2019 Directory: The directory will not be printed for the first time this year. It will only be available online. It will be available in Google docs, as a PDF and a spreadsheet on the members only page. According to Pat, only 93 members have renewed since May.  That number would not include new members who may pay for the next year as of March. Spring sale members must pay by the end of February. Sylvia has 200+ names on the newsletter list and will remind people to renew in the newsletter.
   4. Theme of the Year: The theme of the year is Confluences which is the theme for ANWG next summer. A few ideas were submitted on how to interpret it including “blue”. 
   5. Website Update: Amy has been working on an updated website. She has found a new host that will charge $14/month as opposed to current host at $26/month. She was prepared to show progress but time was short. She will email link so that we can look at the mock-up before next meeting. 
   6. Workshop Venues: Sue related that the cost of the room at the Beaverton Mill End will be doubling. The person who had been scheduling the room has moved on. This will result in a slight increase in the cost of workshops.
6. Director Reports (Time permitting)
7. Next Meeting: The next board meeting will be October 25, 2018.
8. Adjourn: Meeting adjourned at 8:30.

Minutes taken by Robin Korybski