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Covid Notice

PHG has resumed in-Person Meetings. We will follow the MAC guidelines. Vaccinations and masking are encouraged but not required. Please take common sense health precautions to protect yourself & avoid exposing others if you feel unwell. Thanks & stay safe!

PHG Meeting Info

NOTICE: Meetings will be held both in-person and on Zoom until further notice. Zoom links are provided in the PHG Calendar where Zoom participation is available.

PHG meets on the second Thursday of every month during September - June at the Multnomah Art Center.

Morning Meetings 10am - noon, 9:30am social
Evening Meetings 7pm - 9pm, 6:30 social

Meetings are free and open to the public. Meetings generally follow the same agenda:
* Welcome new members and guests
* Show and Share
* Brief Announcements
* Short Social Time
* Program Presentation

Multnomah Arts Center
7688 Southwest Capitol Highway,
Portland, OR 97219-2489
Phone: (503) 823-2787

PHG board meeting 1-27-22

Agenda
Portland Handweavers Guild Board Meeting
7 PM, January 27, 2022
Online Zoom Meeting

January 27, 2022

  1. Call to Order – Meeting started at 7:06pm (approximately)
  2. Roll Call: Lynne Fitzsimmons, Linda Edquist, Robin Korybski, Dan Steves, Sylvia Emard, Sarah McCully-Posner, Bertha Kao, Sue Walsh, Lynette Peterson Karen Gelbard (visitor)
  3. Approval of April Minutes: Unanimous
  4. Individual Topics
    1. Approval to add Bertha Kao Avery as Organizational Liasion to the Board (Sarah and Sue). Approved Unanimously
    2. Fall and Weftover Sales Reservations (Sarah)
      1. The gym at the MAC has been reserved for all 3 days, Nov 11 3-9, Nov 12 9-5, and Nov 13 10-6 plus the classroom for the Weftovers sale Nov 12 9-5
    3. Bylaws Changes (Dan)
      1. Dan has disseminated the recommended changes from the attorneys.  The attorneys also suggest removing sections which are no longer required.
      2. Attorneys also suggested a Conflict of Interest policy, to ensure proper money handling and fiduciary responsibilities.  The expectation is that all board members will review and accept.
        1. Examples: board member giving a program presentation and not overly profiting from it; charging standard rates.  Maybe grants and scholarships to people who are also board members.  There should be a set policy of how it is handled, and more than one person doing the approvals. 
        2. Linda asked if it was an IRS requirement or Oregon requirement
      3. We don’t need parliamentary authority (Robert’s Rules of Order).  Also, communications now happen via the newsletter and website, although we are not required to have a communications section at all
      4. Term Limits.  
        1. Do we want them?  How long should they be? Can the Board extend them.  The attorneys also thought our process of adding members to the Board was odd and awkward; should we elect the whole board at the June meeting?  Adding board members at non-election time is already handled in the Bylaws.
        2. If we elect the whole board in June, how do we set up for that.
        3. A nominating committee NOT on the board could do the recruiting.  Term limits would make it easier for people to commit.
        4. Current bylaws call for the President to appoint a nominating committee no later than March.
        5. Sue W – maybe not term limits for all positions.   Yes for treasurer, program chair (different people have different perspectives, different style, different programs), workshop chair (ditto).  Treasurer, no more that 3-5 years (the Treasurer says 2-3!)
        6. Stagger term limits so everyone doesn’t change over at the same time.
        7. Linda E – need to groom someone to be president.  We actually DO have the position of President Elect, and the person vanished after 6 months.
        8. YES on learning the role before taking over.
        9. Will we have Bylaws to be voted on in February, or fine tuning first?
        10. Which positions should be term limited?  What should the term limits be?
        11. Board discussion in meeting or via email?
        12. Proposed bylaws will be in google doc; lets us track suggestions/changes.
        13. Same with conflict of interest policy – vote  on it next month?  Decision by email, ratify at next Board meeting.
      5. Sales Director update
        1. Sarah reached out, no one is able to commit.  Another notice in the newsletter, trying to get someone to just run GOTG.  No one.  Jane left a big to-do list; most things covered by others.
      6. Grants – the money has been there, maybe use it to help guild members at GOTG.  The guild will also have a community table.  Suggested that there be a discount on the booth fee to chair the GOTG committee.
      7. GOTG – long discussion on pipes and drafts being provided/not being provided.  Also, what about spacing between booths.  Convention Center will be requiring proof of vaccination and face masks.  Question about required volunteer time, leaving booth untended.  Dan will check on the volunteer requirement and possibly buying out of the required volunteer time.
      8. GOTG Demo Volunteers.  Need the Baby Wolf?  Table looms are fine  Need to use signup genie.
      9. Mannequins (Sarah)
        1. Spoke with Chris and Janis about preservation.  Asking if Linda E (master conservator) would.  She would but there would need to be a budget and they need to be evaluated for what needs to happen.  What about the arms?  Perhaps a grant could be used to train someone hwo to do it.
        2. Mannequins for the ANWG Conference – not a lot of interest.
        3. Karen G wants to do something with the mannequins.  Sarah asked if she wanted to be the Mannequin Manager, managing their bookings and transport.
        4. They would need new outfits, either the theme for the conference or a theme we propose.
        5. Could show the mannequin video at the conference.
      10. ANWG Booth
        1. Someone needs to be appointed for be in charge of the PHG Booth.  Needs a theme consistent with the conference theme, gathering materials from members, transporting them, setting up and staffing the booth.
      11. HGA Workshop – does anyone want to take it?  Bertha?
  5. Adjourn 8:21pm.