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Covid Notice

PHG has resumed in-Person Meetings. We will follow the MAC guidelines. Vaccinations and masking are encouraged but not required. Please take common sense health precautions to protect yourself & avoid exposing others if you feel unwell. Thanks & stay safe!

PHG Meeting Info

NOTICE: Meetings will be held both in-person and on Zoom until further notice. Zoom links are provided in the PHG Calendar where Zoom participation is available.

PHG meets on the second Thursday of every month during September - June at the Multnomah Art Center.

Morning Meetings 10am - noon, 9:30am social
Evening Meetings 7pm - 9pm, 6:30 social

Meetings are free and open to the public. Meetings generally follow the same agenda:
* Welcome new members and guests
* Show and Share
* Brief Announcements
* Short Social Time
* Program Presentation

Multnomah Arts Center
7688 Southwest Capitol Highway,
Portland, OR 97219-2489
Phone: (503) 823-2787

PHG Board Meeting 05-23-19

Agenda
PHG Board Meeting
7 PM, May 23, 2019
Room 4, Multnomah Art Center

  1. Call to Order: The meeting was called to order at 7:01 PM at the Multnomah Arts Center
    1. Roll Call: Dan Steves, President; Lynne Fitzsimmons, Workshop Chair; Ladella Williams, Exhibits and Rental Equipment Chair; Maggie Patterson, Director of Education; Janis Johnson, Director of Sales; Sue Walsh, Past President; Robin Korybski, Director of Member Services; Barbara McGaa, Director of Membership; Pat Zimmerman, Treasurer; Sylvia Emard, Newsletter Editor.
    2. Determination of Quorum
    3. Any changes to the agenda
  2. Minutes from previous board meeting: Robin had previously sent out the minutes for the April board meeting. Barbara moved to accept them and Maggie seconded. The minutes were approved.
  3. Correspondence: None
  4. Old Business
    1. GOTG: Janis has been working with the Gathering of the Guilds, which is looking at ways to set up a non-profit organization, although not a charity. The five member guilds have committed to spending $300 to consult with a CPA about how to set up the organization. Janis asked for and received the board’s approval to spend PHG’s portion of $60. The Gathering of the Guilds group is preparing to write up by-laws and operating procedures which will govern decision-making and splitting costs among the guilds. A chairperson, treasurer and other functions have been named and Janis will be the liaison to the Convention Center.
  5. New Business
    1. Equipment Review: Ladella marked items in the closet which will be included in the silent auction of excess equipment at the June meeting. The Woolhouse 8-shaft table loom will go, as well the 36 inch Schacht rigid heddle and one Beka rigid heddle loom. One warping board will be put in the auction. Ladella will buy the J-made loom. Two spinning wheels will go in the auction, as well as one inkle loom. We will keep the Baby Wolf loom and Mountain loom, also the Rasmussen table loom. The triangle loom will be kept and offered rent-free, since Robin has a new book about it in the library. The Cricket rigid heddle and one Beka loom will be kept, as well as a 2-shaft loom donated with the condition that we not sell it. That loom will be lent out rent-free. We will keep the tapestry loom and the recently donated spinning wheel. We will keep the drum carders, two inkle looms and the marudai. The guild will ask Debbie Ellis to look over the good spinning wheel and drum carder and report on their condition.
    2. June Renewals: Barbara reported on membership renewals. Amy will be adding a field to the member database to capture the fiscal year to which the members’ payment applies. Some members have complained that they paid their dues but are unclear about which year is covered by the payment. Also, problems have occurred with members paying for memberships and workshops via PayPal. Members should get an email from Paypal confirming their purchase.
    3. Budget: Pat presented the current year’s and 2019/2020 budgets. There was discussion of whether next year’s budget should show income from study groups, the retreat, and workshops, which produced higher than expected income this year. Income and expenses for various line items were adjusted per the discussion. Pat thought there could be a slight shortfall next year. She will update the numbers and send out the new proposed budget for the coming year.
    4. June Meeting: The June strawberry banquet was discussed. Assignments will be made for providing strawberries, cake, punch, setting up the room, etc.
  6. Director Reports (Time Permitting)
    1. Sue passed along Linda Gettmann’s announcement of the ANWG annual meeting to be held in Prince George as well as the ongoing preparations for the 2021 conference in Salem.
    2. Janis volunteered to be Director of Sales again.
    3. Sue brought up a workshop policy issue regarding refunds for people who are unable to attend a workshop due to medical emergency and cancel at the last minute. It was decided that refunds should be issued if the workshop spots can be filled by others. We should have waitlists for workshop registrants.
  7. Next Meeting: No meeting was scheduled for June.
  8. Adjourn: The meeting was adjourned at 8:40 pm.

Respectively submitted,

Sylvia Emard, Acting for Megan Rothstein, Secretary

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